AI Receptionist for Local Businesses
A Handbuilt AI receptionist answers your website chat, texts, or missed-call inquiries 24 hours a day — asking the right intake questions, booking appointments, and routing urgent issues to you. Setup starts at $1,000 CAD. Built specifically for local service businesses that lose work to unanswered after-hours contact.
The problem
A potential customer contacts you at 7pm on a Tuesday. If you don't answer, they move to the next search result. That's not a loyalty problem — it's a response-time problem. Hiring a human to cover after-hours costs $3,000–5,000/mo. Most small businesses just accept the lost jobs.
What this looks like in practice
Say a residential HVAC contractor is missing roughly 8–10 inbound inquiries per week outside business hours — each one a homeowner whose heat stopped working who will book with whoever answers first. An AI receptionist on the website and Google Business Profile answering those inquiries immediately, booking jobs, and surfacing a morning summary could recover most of that. How many of those 8–10 weekly contacts convert to booked work depends on the job type and urgency, but after-hours HVAC calls are typically high-intent.
How it works
- 1
Intake design — We map out what your receptionist needs to ask: job type, location, urgency, preferred time, contact info. Every business is different.
- 2
Build & connect — We build the AI, connect it to your calendar or booking system, and configure how it routes urgent vs. routine inquiries.
- 3
Test with real scenarios — We run your actual common call types through the system and tune the responses until they sound natural and capture the right information.
- 4
Go live + monitoring — You flip it on. We monitor the first two weeks for edge cases. You get a daily summary of what the AI handled.
What's included in the setup
The AI receptionist setup includes: intake script design (tailored to your business type — HVAC, plumbing, dental, real estate, cleaning, etc.), AI build and configuration, integration with your existing booking system or a simple calendar link, web chat widget deployment, and two weeks of post-launch monitoring. You also get a plain-English admin panel to update your service area, hours, or pricing information without needing a developer.
How it handles different types of inquiries
Routine inquiries (pricing questions, availability, service area, what you do) get handled fully by the AI with no human needed. Booking inquiries get captured with full intake details and either auto-booked or sent to you as a ready-to-confirm appointment request. Urgent or unusual inquiries — emergency calls, complaints, things outside the script — get flagged immediately with a notification to you or a staff number. The AI knows what it knows, and escalates what it doesn't.
Who this is for
Any local business where missing an inquiry means losing a job: plumbers, electricians, HVAC contractors, cleaning businesses, dental clinics, physiotherapy clinics, real estate agents, law offices. If you've ever said "I lost that job because I couldn't answer fast enough" — this solves that specific problem. The Starter AI Setup at $1,000 CAD is built for single-location businesses. Multi-location or more complex setups move into the Business AI System range.
What you get
- 24/7 inquiry handling — chat, text, or web form
- Intelligent intake that asks the right questions for your trade
- Automatic booking or appointment requests dropped into your calendar
- Urgent-issue routing so real emergencies still reach you fast
- Daily summary of everything the AI handled while you were off
- Flat build price starting at $1,000 CAD — no per-call fees
Recommended package
Starter AI Setup
Live in ~5 business days
One AI win, live in days.
Set Up My AI ReceptionistCommon questions
The base $1,000 setup covers web chat and text/form-based inquiries. Phone call answering (voice AI) is available as an add-on and is typically quoted as part of a Business AI System engagement.
Want this built for your business?
Tell us about your setup and we'll send a plan and a fixed quote within one business day.