AI Invoice Reminder System
Handbuilt builds an invoice reminder system that sends payment nudges automatically at the right intervals — due-date notice, a few days overdue, two weeks out — in a tone that fits your business. It connects to your invoicing tool and stops the moment the invoice is paid. Starts at $1,000 CAD.
The problem
Chasing payment is one of the most draining parts of running a service business — it feels confrontational, gets procrastinated, and ties up cash flow in the meantime.
What this looks like in practice
A Maple Ridge home inspector sends invoices through QuickBooks and then has to remember to follow up when they go unpaid past 30 days. An AI reminder system sends a polite 'due today' email when the invoice hits its date, a friendly nudge at day 7, and a firmer note at day 14 — all pre-written and automatic. The inspector stops tracking overdue invoices mentally and cash arrives sooner.
How it works
- 1
We connect to your invoicing tool (QuickBooks, FreshBooks, Wave, Stripe, etc.)
- 2
We write reminder messages at each interval in your business tone
- 3
We configure the sequence: when each message fires and when it stops on payment
- 4
We test with a real invoice cycle before going live
What you get
- Automated payment reminders at due date, 7 days and 14 days overdue
- Sent by email and/or SMS depending on how you prefer to communicate
- Reminders stop the moment the invoice is paid — no awkward over-sending
- 14 days of adjustment on tone and timing after launch
Recommended package
Starter AI Setup
Live in ~5 business days
One AI win, live in days.
Stop chasing invoicesCommon questions
It works with QuickBooks, FreshBooks, Wave, Xero, Stripe Invoicing and most tools with a webhook or Zapier connection. Tell us what you use and we'll confirm before you commit.
Want this built for your business?
Tell us about your setup and we'll send a plan and a fixed quote within one business day.